It’s hard to ignore that Artificial Intelligence (AI) has become part of our everyday lives. AI is at work when we use facial recognition to access our smartphones, when Siri or Microsoft automatically completes a word or a sentence, or when Amazon or Netflix makes personalized recommendations. Universities are embracing AI in numerous ways, including assistance with curriculum development, meeting student accessibility needs, and streamlining admissions screening. Fortunately, you don’t have to be a tech expert or a computer programmer to use AI, because there are many user-friendly tools that can help university risk managers and other leaders be more efficient and effective in their jobs. Here are just a few examples of ways AI can lighten the load based on my own user experience.
Policy Creation and Revision
Creating a new institutional policy from scratch can be an overwhelming task. A tool like Google Gemini can gather similar policies by searching other universities’ websites, scanning each of these documents, and then summarizing the findings. Gemini will explain what the policies have in common, how they are different, and highlight any potential policy gaps. It can then suggest a draft policy outline based on these findings.
AI can also support policy revision. During insurance renewal, insurers may require policy updates to align with their standards. AI can compare existing policies against those requirements and draft a revised version accordingly.
Data Analysis
Risk managers and other leaders may need to review lengthy reports and data. NotebookLM is a powerful AI tool that can quickly digest large amounts of information and provide different types of summaries, depending on the need. It can condense hundreds of pages into a succinct briefing doc. It can turn the data into a podcast where two hosts discuss the information in a